Yaakov.AIFree audit
SIMCHA & EVENT SERVICES

AI automation for event businesses.

Built for the three tasks eating your week — inquiry → proposal, vendor coordination, and rsvps & seating.

INQUIRY · FORM 01REQUIRED FIELDS *

20 minutes. No pitch. You leave with a list of what to automate first — whether or not you hire me.

Prefer to just book a time →

Elegant event table setting with candles and place cards
§ INDUSTRY BRIEF · SIMCHA & EVENT SERVICES

Built by an operator who runs a $1M+ business himself — not an agency writing decks about your workflow.

§ 01 · THE HOUR-BY-HOUR PROBLEM

Where the week goes.

Approximate hours a typical simcha & event services operation burns on tasks a machine can do.

TASKWHO DOES ITHRS / WEEK
Turning an inquiry into a branded proposalOwner / planner~8
Coordinating vendors and reminding themCoordinator~6
Building the run-of-show / timelinePlanner~5
Chasing deposits and final balancesOwner~4
Wrangling RSVPs and building the seating chartPlanner / family~6
TOTAL PER WEEK~29 hrs
§ 02 · AUTOMATIONS FOR SIMCHA & EVENT SERVICES

What I'd build for you.

Send this build sheet →

Uncheck anything you don't want. The "Send this build sheet" button carries your selections into the full builder.

§ 03 · WHEN IT'S RUNNING

A bride, a mother, or a corporate planner submits a request at midnight and wakes up to a real proposal in their inbox. Every vendor on the job knows their call time without a human sending the same text five times. RSVPs update a live seating chart the family can actually read, and no confirmation ever goes out on Shabbos or Yom Tov.

§ 04 · FAQ

Questions I get from simcha & event services.

Can AI really handle a wedding or simcha inquiry without sounding transactional?
Yes, when it's trained on your voice and your actual booking process. The inquiry bot asks the right questions — date, guest count, venue, kashrus, style — generates a branded proposal with the right package selected, and sends it for review. Warm, on-brand, and in the client's inbox before a competitor has replied.
How does vendor coordination automation actually cut down on the day-of chaos?
Every vendor gets a personalized call sheet with arrival times, contact info, and load-in details, plus text reminders 72 hours, 24 hours, and morning-of. Changes push automatically to everyone affected. Coordinators walk into the venue with a printed run-of-show that already matches what every vendor knows.
How does RSVP + seating automation work — does the family lose control?
The family stays in control; the software just does the typing. Guests RSVP through a link that updates a live master list, dietary and kashrus preferences are captured on submission, and the seating chart is a drag-and-drop view the family edits themselves. No more three-way emails with an outdated spreadsheet.
Is deposit chasing automated politely enough for a high-end clientele?
Yes. The tone, timing, and channel are yours — an email seven days before, a text three days before, a personal call if the payment is late — and the automation drives the sequence without you tracking it. Payment collection typically speeds up by two to three weeks and awkward reminder conversations largely disappear.
Does this respect Shabbos, Yom Tov, and non-work hours?
Yes. Every send — email, text, reminder, invoice — checks a calendar of Shabbos, Yom Tov, and any hours you mark off before it goes out. It's built in as a default for any simcha or frum-market business, so a Friday-afternoon inquiry doesn't get an automated reply during candle-lighting.
§ 05 · BOOK

Twenty minutes. A ranked list of what to automate first in your simcha & event services.

No pitch. You leave with an honest estimate of hours you'd get back — whether or not you hire me.

Book the free audit →Or send the build sheet →
§ 06 · OTHER INDUSTRIES
Free automation audit — 20 min